So, again, this is not the greatest OCR process in the whole world, but hey. The OCR’ed text will then appear in a Word document with all the images at the bottom, if you checked the “Maintain Pictures in Output” box. To send the text (and graphics, if you’d like) go up to Tools and then Send Text to Word. Since that is more than a little useless, I’m going to cover sending the text to Word. You can then save it as a TIF (though I understand that only MODI can read that TIF), or MDI. So now that you have the image in MODI, what do you do with it? To OCR the text, go Tools and then Recognize Text Using OCR. Voila, the image you just copied is now in Microsoft Office Document Imaging. Then switch to MODI, and you would think you would go Edit > Paste right? Of course not! This is Microsoft! (By the way, that’s my picture of a Fung Wah bus that made it into New York Magazine. #Ocr tool in microsoft office pdf#Open up your PDF in Acrobat Reader or whatever PDF reader you are using and either Select All or Select just the portion you want to OCR. Since we can’t actually import a PDF, we’re going to do some copy & paste magic. #Ocr tool in microsoft office software#Sure you could use MODI to scan a document in, but I figure if you have the hardcopy document and a scanner, you’d probably just use the scanner’s software anyways. An alternative to using the features in Word is to use an online optical character recognition (OCR) service to convert the text in your PDF to a Word document. In this example, I’m going to assume that we want to get the text out of a PDF that has not been OCR’ed already. It will only import TIFFs and Microsoft’s own Microsoft Document Imaging format (.MDI). It probably won’t surprise you to learn that Microsoft Office Document Imaging will not import PDFs (why would they support an Adobe product?!). You will find MODI under Microsoft Office Tools. In Control Panel, go to Add/Remove Programs, select Microsoft Office, click Change, and then select add features. It’s an optional part of the Office install. In Office 2007, go to Start > Programs > Microsoft Office > Microsoft Office Tools, and you should see Microsoft Office Document Imaging. Finding Microsoft Office Document Imagingįirst, you want to check to see if you already have it installed. However, if you don’t already have OCR software and all you want to do is get some text out of an image, the software you already have is better than nothing at all. If you have software that came with your scanner, I’d stick to that. I’m not going to lie, what I am about to show you is not exactly the best way to OCR documents. It’s called Microsoft Office Document Imaging (MODI). If you are a Windows user and already have Microsoft Office XP through 2007, chances are you already have the ability to OCR documents to get the text out of them.
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